Submit a Letter/Request to Speak to Council and Committees

Please use this form to provide your comments or request to speak to an upcoming Council or Committee matter.  Once received, your letter will be reviewed by the City Clerk and will be forwarded to the appropriate body.  Submissions which do not meet the conditions of acceptance as set out under The Procedures and Committees Bylaw or contain fictitious names or addresses, or which are abusive in nature, will be filed appropriately by the City Clerk.

DEADLINES for submissions relating to EXISTING agenda items:

Submissions relating to matters that are already on the Council or Committee agenda must be received as follows:

  • City Council: no later than 5:00 p.m. on the Monday the week of the meeting
  • Council Committee: no later than 5:00 p.m. on the Monday the week of the meeting
  • PowerPoint or video presentations may be made at a meeting provided that arrangements are made with the City Clerk's Office prior and the presentation is received in the pre-arranged time before the meeting has commenced.  

DEADLINES for submissions relating to NEW issues (items not already on an agenda):

  • Submissions on new issues are dealt with by either the Administration or the appropriate Council committee. In order to be included on a committee agenda, the letter must be received no later than 12:00 p.m. (noon) on the Tuesday of the week preceding the meeting.
  • PowerPoint or video presentations may be made at a meeting provided that arrangements are made with the City Clerk's Office prior and the presentation is received in the pre-arranged time before the meeting has commenced.  

The City of Saskatoon is collecting personal information for the purpose of administering requests to Council or Council Committees for their consideration at public meetings. The personal information on this form is collected as set out under The Procedures and Committees Bylaw and is protected under the provisions of The Local Authority Freedom of Information and Protection of Privacy Act. If you have any questions about the collection, use and protection of this information, please contact the City Clerk’s Office by phone (306-975-3240), email (city.clerks@saskatoon.ca), or mail (Office of the City Clerk, City of Saskatoon, 222 – 3rd Avenue North, Saskatoon, SK S7K 0J5).

In accordance with Bylaw No. 9170, The Procedures and Committees Bylaw, 2014, your submission may be included in the written record for Council and Council Committees which are publicly available through saskatoon.ca/meetings.  Your first and last name, civic street, first three characters of your postal code, and all information contained in your submission to City Council or Council Committees will be available publicly through the council or committee agendas and meeting minutes via the City of Saskatoon website. 

Public meetings of City Council and Committee, including presentations made by speakers, are recorded.

    Online Form: Submit a Letter to Council/Committees

    Please share comments with:
    		Mayor Charlie Clark
    		Ward 1 - Darren Hill
    		Ward 2 - Hilary Gough
    		Ward 3 - David Kirton
    		Ward 4 - Troy Davies
    		Ward 5 - Randy Donauer
    		Ward 6 - Cynthia Block
    		Ward 7 - Mairin Loewen
    		Ward 8 - Sarina Gersher
    		Ward 9 - Bev Dubois
    		Ward 10 - Zach Jeffries
    Your name will be pronounced phonetically. Phonetic pronunciation of your first and last names is saying them as they sound, not as they are written.
    Here are some examples: Ken Barowski (Ken Ba-ROFF-skee) , Maria Nguyen (Mah-REE-ah WIN)
     
    Saskatoon Address and Ward
    If you are entering an address from outside of Saskatoon, you can ignore the autocomplete suggestions.
    More
    Request to Speak - Instructions will be provided to you via email from a member of the City Clerk’s Office upon approval of your request.

    Available to answer questions only - Registering "to answer questions" means you will not provide a presentation, but Councillors/Committee Members may ask you questions in the meeting.
    If speaking will you be attending in person or remotely
    Note
    Please refrain from providing personal information in this field
    Maximum 2 files.
    5 MB limit.
    Allowed types: jpg, png, pdf, doc, docx.
    Will you be submitting a video to be vetted prior to council meeting? (required)
    Please submit the video files 72 hours before the meeting to allow time for vetting procedure.

    Please enter the publicly viewable / shareable link from YouTube. Enter the Url in the following field. Please note that if uploading to YouTube you must select Copyrighted material.

    Please note the following:

    1. The maximum duration for your presentation is 5 minutes.
    2. Your video file must be uploaded on YouTube, and video link submitted for vetting at least 72 hours before Council or Committee members sitting.
    3. We will confirm if your presentation is approved and added to the meeting agenda, or inform you about any concerns.
    4. The quality of your video presentation is your responsibility.
    5. You are advised to be on standby while your video is being played and be ready to answer Committee or Council members questions if necessary.
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